MINUTES OF THE SMALL CONTRACTOR OUTREACH AND OPPORTUNITIES PROGRAM (SCOOP)
COMMITTEE MEETING
FEBRUARY 6, 2008
1. CALL TO ORDER
Chair Johnson called the SCOOP Committee meeting to order at 10:04 a.m.
2. ROLL CALL
Committee members present were Chair Johnson and Directors Petty, Croucher, Linden, and Saunders. Director Parker was absent. Chair Johnson appointed Director Saunders to substitute for Director Parker. At that time there was a quorum of the Committee. Staff present were Deputy General Manager Belock, Deputy General Counsel Gallien, SCOOP Manager Yanushka, and SCOOP Representative Maynard.
3. PUBLIC COMMENT
There were no members of the public who wished to address the SCOOP Committee.
4. APPROVE THE MINUTES OF THE SCOOP COMMITTEE MEETING
OF OCTOBER 2, 2007
Director Linden moved, Director Croucher seconded, and the motion carried unanimously to approve the minutes of the SCOOP Committee meeting of October 2, 2007.
5. APPROVE THE 2008 SCOOP COMMITTEE CALENDAR
Director Croucher moved, Director Linden seconded, and the motion carried unanimously to approve the 2008 SCOOP Committee calendar.
6. PRESENTATION TO THE SAN DIEGO COUNTY WATER AUTHORITY
OF THE SAN DIEGO SUPPLIER DEVELOPMENT COUNCIL’S
MERITORIOUS CITATION
Mr. Gunnar Schalin, President, San Diego Supplier Development Council, presented Chair Johnson with the Meritorious Citation given to the San Diego County Water Authority for sustained excellence and success in conduct and execution of an outreach event for the Paths to Partnerships Regional Forum. Chair Johnson accepted the award and thanked staff for their work.
7. UPDATE ON PUBLIC AFFAIRS INTEGRATION
SCOOP Manager Yanushka made a presentation, including how the community relations, local and regional programs, education, CIP outreach, media relations, 20-Gallon Challenge, graphic design and website components of the Public Affairs Department are working well with the SCOOP Program for expanding outreach efforts. Directors Rua, Johnson, and Saunders stated there had been an improvement in the program.
8 . PRESENTATION OF THE SCOOP QUARTERLY REPORT FOR THE
SECOND QUARTER OF FISCAL YEAR 2008
SCOOP Manager Yanushka made a presentation on the SCOOP Quarterly Report, including outreach, number of contracts and dollar amounts, network database, small businesses submitting bids and proposals, participation in Water Authority projects, total contracts awarded, and amounts committed to small businesses and minority/woman-owned businesses.
Director Linden asked if there is an account of how many hits are received on the website. SCOOP Manager Yanushka stated staff would research and provide it at the next meeting. She further stated that the SCOOP Program is on track for small business participation, the minority/woman-owned business dollars have increased, and that for the next quarter the training programs will continue to evolve, preparations for the 2008 Paths to Partnerships Regional Forum have started, and improvements in web-based interactive applications are expected.
Director Saunders stated he had a concern regarding language in certain professional contracts stating there were no small business opportunities in those particular contracts. SCOOP Manager Yanushka stated that the committee developed the language and the decision is made by the SCOOP Program Manager or representative when the contract is reviewed. Deputy General Manager Belock stated that sometimes it is due to timing. If the prime already has a subconsultant, that subconsultant would get the work. Deputy General Manager Belock asked that in the future, the Board let SCOOP Manager Yanushka know of its concerns and she will prepare responses.
Director Linden had concerns on the reason for an amendment. Deputy General Manager Belock stated there were two categories: Consultant work not anticipated or the Water Authority is requesting more work. He further stated that the Water Authority initiates 90 percent of them and 10 percent are initiated by consultants. Deputy General Manager Belock further stated that more detailed explanations will be included as to the reason for the amendment.
9 . PRESENTATION ON THE WOMEN’S BUSINESS CENTER OF
CALIFORNIA
Ms. Michelle Butler, Executive Director, Women’s Business Center of California, stated this program commenced with a business grant program in 2004. In 2006, she re-launched the program as a nonprofit organization to assist in obtaining grants. She stated that over 3,700 people have been served, including corporate sponsors. They have offered seminars, workshops, and roundtables; classroom training; and exposure to programs. She is planning on launching Phase I in March; Phase II, consisting of a listing for primes, by June; and Phase III, where primes and subs can talk to each other, in the summer. Chair Johnson thanked Ms. Butler and requested that she provide an update in the future.
10 . PRESENTATION ON THE WOMEN’S BUSINESS CENTER OF
CALIFORNIA
There being no further business to come before the SCOOP Committee, Chair Johnson adjourned the meeting at 11:13 a.m.
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John Johnson, Chair
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