MINUTES OF THE SMALL CONTRACTOR OUTREACH
AND OPPORTUNITIES PROGRAM (SCOOP) COMMITTEE MEETING
MAY 16, 2007
1. CALL TO ORDER
Chair Johnson called the SCOOP Committee meeting to order at 11:02 a.m.
2. ROLL CALL
Committee members present were Chair Johnson, Directors Croucher, Linden, and
Parker. Vice Chair Petty was absent. Also present were Directors Lewinger* and
Thompson. At that time there was a quorum of the Committee. Staff present were
Director of Administrative Services Young, Deputy General Counsel Gallien, SCOOP
Manager Yanushka, Administration and Controls Manager Hartnett, and Engineering/Right-of-Way
Technician Carreon.
3. PUBLIC COMMENT
There were no members of the public who wished to address the Committee.
4. APPROVE THE MINUTES OF THE SCOOP COMMITTEE MEETING OF FEBRUARY 7,
2007
Director Linden moved, Director Parker seconded, and the motion carried unanimously
to approve the minutes of the SCOOP Committee meeting of February 7, 2007.
* Director Lewinger entered the meeting at 11:05 a.m.
5. SCOOP SMALL BUSINESS SUCCESS STORY
Ms. Yanushka introduced Felicia Lewis, Business Development Manager of AirXUtility
Surveyors, Inc., a small contractor providing subsurface utility locating and
potholing services. Ms. Lewis spoke to the Committee about AirXUtility’s
experiences with the SCOOP program as well as doing business with the Water
Authority. Ms. Lewis stated the training provided through the SCOOP program
enabled AirXUtility to contract with the Water Authority not only as a subcontractor,
but as a prime. Ms. Lewis thanked the Committee for their support of the SCOOP
program.
6. PRESENTATION ON THE QUARTERLY SCOOP REPORT FOR THE THIRD QUARTER
OF FISCAL YEAR 2007
Ms. Yanushka presented the quarterly SCOOP report for the third quarter of fiscal
year 2007. Ms. Yanushka reported that SCOOP staff participated in 73 outreach
events attended by 39 organizations, of which the primary event attended was
the Caltrans District 11 Vendor Procurement Fair. Ms. Yanushka announced the
Paths to Partnerships event had been scheduled for September 2007 and that she
would notify the Committee once the dates and venue were finalized. Ms. Yanushka
added that the Water Authority would once again partner with the state of California
on the event, as well as with the Regional Construction Procurement Committee.
Ms. Yanushka presented the results of the established metrics through the end
of the third quarter. Ms. Yanushka stated that of the 408 total bidders on Water
Authority procurements, 148 (57%) were small businesses; of the 320 total businesses
participating on procurements, 148 (46%) were small businesses; and of the approximately
$116M total procurement dollars awarded, approximately $20M (18%) were committed
to small businesses.
Chair Johnson and Director Thompson complimented Ms. Yanushka and the SCOOP
program on the progress made in small business participation in Water Authority
projects.
7. DISCUSSION OF THE OVERALL SCOOP PROGRAM GOALS FOR FY08 AND 09
Ms. Yanushka stated the four steps used to determine the overall SCOOP goal
were to 1) determine business opportunities available to small businesses within
the total overall project opportunities; 2) determine components of each project
and assigned percentages and dollar amounts to each component; 3) identify viable
pool of small firms, and 4) adjust and correlate data, based on factors such
as historical success rates, into an overall SCOOP goal.
Ms. Yanushka presented the data used in determining the overall SCOOP goal
of small business participation on Water Authority contracts. Ms. Yanushka announced
the anticipated small business participation in the three contract areas were;
professional services at 14%, vendors at 19%, and construction at 10%. Ms. Yanushka
recommended an overall SCOOP goal of 11% for small business participation.
Chair Johnson as well as Directors Lewinger and Croucher commended the methodology
behind establishing the overall SCOOP goal.
Director Croucher moved, Director Linden seconded, and the motion carried unanimously
to accept the recommended overall SCOOP program goal for FY08 and FY09.
8. ADJOURNMENT
Director of Administrative Services Young announced the General Manager’s
recommendation to move the SCOOP program from Administrative Services to Public
Affairs, pending Board approval. Ms. Young explained that the move would provide
increased efficiency and effectiveness in outreach planning and coordination.
Chair Johnson stated that he supported the relocation of SCOOP to Public Affairs
as it would not result in a reduction of the SCOOP program. Director Linden
stated that he supported the move if it provided increased efficiency to the
Water Authority.
There being no further business to come before the SCOOP Committee, Chair Johnson
adjourned the meeting at 12:08 p.m.
_______________________
John Johnson, Chair
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