MINUTES OF THE SMALL CONTRACTOR OUTREACH
AND OPPORTUNITIES PROGRAM (SCOOP) COMMITTEE MEETING
Feb. 7, 2007
1. CALL TO ORDER
Chair Johnson called the SCOOP Committee meeting to order at 10:00 a.m.
2. ROLL CALL
Committee members present were Chair Johnson, Vice Chair Petty and Director Linden. Committee members absent were Directors Croucher* and Parker. Also present was Director Thompson. At that time there was a quorum of the Committee. Staff present were Director of Administrative Services Young, Deputy General Counsel Gallien, SCOOP Manager Yanushka, and Administration and Controls Manager Hartnett.
3. PUBLIC COMMENT
There were no members of the public who wished to address the Committee.
4. APPROVE THE MINUTES OF THE SCOOP COMMITTEE MEETING OF OCTOBER 12, 2006
Director Linden moved, Director Petty seconded, and the motion carried unanimously to approve the minutes of the SCOOP Committee meeting of October 12, 2006.
*Director Croucher entered the room at 10:08 a.m.
5. DISCUSS AND APPROVE GOALS FOR THE SCOOP COMMITTEE FOR FISCAL YEARS 2007 AND 2008
Ms. Yanushka congratulated Chair Johnson on receiving the Local Hero Award for social services.
Ms. Yanushka presented the five proposed goals for fiscal year 2007-2008. In response to goal two, Director Thompson asked how the Water Authority was doing in selecting local over out-of-county providers. Ms. Gallien stated that preference based on geographical location would violate the commerce clause and other constitutional prohibitions.
There was discussion regarding the best way to share pertinent issues arising from committee meetings with member agencies’ boards. Director Croucher suggested that some issues would be better addressed at the full board, as discussions at the standing committee level do not reach all directors.
Director Croucher recommended the addition of a sixth goal for fiscal year 2007/2008 to ensure an open line of communication between the SCOOP Committee, independent contractors, labor, and small businesses.
Director Croucher moved, Vice Chair Petty seconded, and the motion carried unanimously to approve the goals for the SCOOP Committee for fiscal year 2007-2008 with the addition of the sixth goal.
6. PRESENTATION ON THE QUARTERLY SCOOP REPORT FOR THE SECOND QUARTER OF FISCAL YEAR 2007
Ms. Yanushka announced that the annual Paths to Partnerships event was a success with over 500 attendees. The event was held in collaboration with the state of California.
Ms. Yanushka stated that contact had been made with the National Federation of Independent Businesses, and a meeting with the state director was pending. Ms. Yanushka stated she would ascertain how the Water Authority could work with the Federation and would report back to the committee on the progress.
Ms. Yanushka presented the SCOOP program’s performance based on the five metrics as well as a profile on vendor awards.
7. APPROVE CALENDAR OF SCOOP COMMITTEE MEETINGS
Ms. Yanushka stated that she would check if the committee meeting scheduled for May 7, 2008 conflicted with the ACWA Conference.
Vice Chair Petty stated that he would not be able to attend the October 2, 2007 committee meeting.
No motion was necessary and the calendar was accepted by committee consent.
8. DISCUSSION AND RECOMMENDATION OF OVERALL SCOOP PROGRAM GOALS FOR FISCAL YEARS 2007 AND 2008
Chair Johnson asked for clarification regarding the SCOOP two-year budget regarding the approximately $1.6M that had been transferred to the CIP overhead. Ms. Young explained that divisions not directly charged to the CIP determine the amount of labor and resources devoted to CIP projects, and the amount is charged back to CIP overhead. The transfer of funds does not adversely affect the SCOOP budget.
Ms. Young stated that increases to the fiscal year 2008-2009 budget from the previous years’ budget would be in labor and benefits, as well as approximately $45,000 to support SCOOP’s documentation of Good-Faith efforts that would be carried in the IS budget.
Ms. Yanushka presented the progress of the committee’s five program goals. Ms. Yanushka recommended deferring the adoption of the fiscal year 2008 numeric overall SCOOP program goal until the May committee meeting to allow the Comprehensive Reliability and Cost Assessment Ad Hoc committee to review the re-costed CIP figures and schedule. Ms. Young clarified that staff’s recommendation was also to forego setting the numeric goal for fiscal year 2007 since the fiscal year ends on June 30, 2007.
Director Croucher moved, Vice Chair Petty seconded, and the motion carried unanimously to approve staff’s recommendation to forego setting the fiscal year 2007 numeric overall goal and defer setting the fiscal year 2008 numeric overall goal until the May committee meeting.
9. ADJOURNMENT
There being no further business to come before the SCOOP Committee, Chair Johnson adjourned the meeting at 11:14 a.m.
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John Johnson, Chair
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