MINUTES OF THE SMALL CONTRACTOR OUTREACH
AND OPPORTUNITIES PROGRAM (SCOOP) COMMITTEE MEETING
May 2, 2006
CALL TO ORDER/ROLL CALL
Chair Tu called the SCOOP Committee meeting to order at 10:04 a.m. Committee members present were Chair Tu, and Directors Croucher, Johnson, Lewinger, Linden, and Sundram. Also present was Director Dixon. At that time there was a quorum of the Committee. Staff present was Deputy General Counsel Gallien, Director of Administrative Services Young, SCOOP Manager Yanushka, Acting Purchasing Manager Troche, SCOOP Management Analyst Carmona, and SCOOP Representative Maynard. Others present were Margaret Berry from JacobsCivil, Inc.
PUBLIC COMMENT
There were no public comments.
APPROVE THE MINUTES OF THE SCOOP COMMITTEE MEETING OF FEBRUARY 9, 2006
Director Lewinger moved, Director Sundram seconded and the motion passed unanimously, to accept the minutes from the SCOOP Committee meeting of February 9, 2006.
REVIEW THE SCOOP QUARTERLY REPORT FOR THE THIRD QUARTER OF FISCAL YEAR 2006
Ms. Yanushka introduced Mr. Troche, who will be acting SCOOP Manager while she is out of the office at the end of June.
Ms. Yanushka reviewed the SCOOP quarterly report covering the period from July 1, 2005 to March 31, 2006. She reviewed the various events that staff attended, as well as small business participation on Water Authority contracts. She reviewed the monthly small business skills training program progress, and confirmed that the next class, Marketing and Partnering, was scheduled for May 25, 2006 from 8:30 a.m.-12:00 noon.
Ms. Yanushka reviewed the insurance program offered through the Water Authority (SPARTA) to small contractors while working on Water Authority contracts. Copies of the SCOOP training manual containing the SPARTA information were made available to the Committee members.
DISCUSS THE OVERALL SCOOP PROGRAM GOALS FOR FISCAL YEARS 2007 AND 2008
Ms. Yanushka discussed the two-year forecast of upcoming contract opportunities and potential program goals for Fiscal Years 2007 and 2008. Ms. Yanushka also explained that the program goals may need to be adjusted in six months pending the outcome of the Board’s decision on design-build for the desalination project, and the results of re-evaluated engineering estimates for all upcoming projects.
The Committee postponed the vote on the 2007 and 2008 goals until the next SCOOP Committee meeting, which would be held after the decision had been made on the timing of the design-build.
Director Croucher requested a report outlining participation results since the implementation of The Network.
PRESENTATION ON THE SCOOP FOCUS GROUP
Ms. Yanushka reviewed the results of the Focus Group meetings which resulted in the following improvements to the outreach process: consolidation of forms and evaluations on outreach; use of electronic media to conduct portions of outreach; streamlined requirements; construction and contractor focused outreach; and implementation of The Network. Most of the discussions have focused around the PLA, length of the bidding process, delivery systems, and closing the loop. Contractors have expressed concern that additional outreach requirements would be viewed as burdensome.
Director Sundram requested that in addition to the letter and email communication, SCOOP staff call Mr. Jose Mireles from the Latino Builders Industry Association to confirm that his concerns were addressed through the changes to the outreach process, and the addition of the closing the loop requirement. Chair Tu requested that Ms. Yanushka send an email to the Directors outlining the various types of communication sent to Mr. Mireles and what the results were.
ADJOURNMENT
Chair Tu requested any additions to the agenda be sent to herself or Ms. Yanushka prior to the meeting.
There being no further business to come before the SCOOP Committee, Chair Tu adjourned the meeting at 10:55 a.m.
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Yen C. Tu, Chair
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