MINUTES OF THE ADMINISTRATIVE AND FINANCE COMMITTEE MEETING
MARCH 2, 2005
1. CALL TO ORDER/DETERMINATION OF A QUORUM.
Chair Dixon called the Administrative and Finance Committee to order at 2:00
p.m. Committee members present were Vice Chairs Dailey and Tu, Directors Brammell,
Johnson, Knutson, Muir, Price, Steiner, and Williams. Directors Bowersox, Broomell,
Slater-Price, and Watton were absent. Staff present was General Manager Stapleton,
General Counsel Hentschke, Deputy General Manager Lanspery, Assistant General
Manager Cushman, Director of Finance/Treasurer Brust, Financial Services Manager/Assistant
Treasurer Warren, and Controller Wade.
2. CHAIR’S COMMENTS.
Chair Dixon thanked the Committee members for attending and announced that Ms.
Stapleton and Ms. Brust would be presenting the agenda items.
3. REVIEW THE PRIOR BOARD GUIDELINES AND PROVIDE AN UPDATE ON THE FISCAL YEARS
2003-2004 AND 2004-2005 BUDGET.
Ms. Stapleton addressed the Administrative and Finance Committee members and
stated the purpose of this meeting was to have the opportunity to have discussion
and dialogue with the Committee regarding the policy issues facing the Board
with the upcoming multi-year budget. She stated that this Committee would again
meet in June and the Committee would review the actual budget document.
Ms. Stapleton and Ms. Brust presented the PowerPoint presentation that consisted
of the prior Board Guidelines and provided an update on the Fiscal Years 2003-2004
and 2004-2005 budget to the Committee members.
4. DISCUSSION OF THE BUDGET DRIVERS FOR THE UPCOMING BUDGET.
Mr. Lanspery provided information on the Budget Drivers for the upcoming Budget.
The Directors asked questions and made comments about the presentation.
5. REVIEW OF THE BUDGET CALENDAR FOR THE FISCAL YEARS 2005-2006 AND 2006-2007
BUDGET.
Ms. Stapleton reviewed the budget calendar with the Committee.
The Board members asked questions and made comments about the budget calendar.
It was suggested by Director Muir that the calendar be e-mailed to the Board,
and Ms. Stapleton agreed that staff would e-mail it.
Director Tu requested the budget be provided on a CD. Ms. Brust stated that
a CD would be provided.
Director Lewinger suggested a change in the pie graphs of the budget by showing
not only year-by-year information, but two-year information as well.
6. COMMITTEE COMMENTS.
Ms. Brust summarized the comments made by the Committee:
1. Carefully balance the use of Program Management Consultants with Limited
Duration Employees.
2. Staff to lay out the right-of-way encroachment issues for Board discussion,
and Board to provide staff with policy direction on how to handle these issues.
3. Consider AWWA’s QualServe for a peer review of the entire organization.
4. Look at opportunities for additional revenue generation, i.e., contracting
CWA resources out, especially in training specialty areas such as environmental
and safety training, innovative marketing opportunities, and combine purchasing
power with other agencies using CIRC website as medium of communication.
5. Advise the Board of the benefits and cost savings of the 24-month appropriation
budget.
The Directors asked questions and made comments about the summary.
6. ADJOURNMENT.
Chair Dixon adjourned the meeting at 3:50 p.m.
_______________________________
Jesse Dixon
Chair
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